Steps to keep a usable record
1. Enter the date and scheduled event
Record the order or agreed schedule you are comparing against. Identify when you made the note if it was written later.
2. Write what you observed
Use specific actions and times. Distinguish what you personally saw from information reported by someone else.
3. Cite supporting files
Record an exhibit number or filename for the message, receipt or document. Do not claim a file proves more than it shows.
4. Review without inventing
Check missing fields, correct factual mistakes transparently and keep the original supporting material.
Worked example
Sample only: date October 6; scheduled pickup 5:00 p.m.; actual pickup 5:22 p.m.; location library entrance; observed “exchange completed at 5:22 p.m.”; supporting file Exhibit 1; follow-up “none recorded.” The entry does not assign a motive.
Blank custody log template
Custody Ninja — custody log
- Event date / time:
- Date this note was written:
- Scheduled event / source of schedule:
- Actual event / time:
- Location:
- People present:
- What I directly observed:
- Information reported by others / source:
- Exhibit numbers / filenames:
- Follow-up / unknown details:
Prepared by the parent, not legal advice. This is an organization aid, not a court filing form. Follow your court’s instructions.
Official sources and local rules
State court self-help information is a starting point. These California resources illustrate court preparation, not nationwide rules. Find your own state and local court’s instructions; custody matters generally use state courts, and filing, service and evidence requirements vary.
How to do this in Custody Ninja
Start with Write it down, record the event and link a file from Papers. Scout is free; its existing journal and document limits still apply.
Scout is free. They never get a login.
Questions parents ask
Can I use this on paper?
Yes. Print the blank template below and keep supporting files with clear references.
What if I write the entry days later?
Record both the event date and the date you wrote it. Label estimates or unknown details rather than inventing precision.